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Operations Analyst

Operations Analyst



Job Description:

JPI has an immediate opening for an Operations Analyst to support JPI's Operations / Contracts Team. Candidate must possess 1-4 years of experience.​


Proposal Coordination (40%)

  • Assists with the proposal process to ensure compliant and timely responses to client RFIs / Sources Sought Notices, Request for Proposals (RFPs), and Request for Quotes (RFQs);
  • Serves as proposal support lead during proposal preparation efforts, to include scheduling meetings, coordinating data calls and writing assignments, and maintaining version control of active proposal documents;
  • Creates proposal plans, compliance matrices, and proposal templates, as directed;
  • Monitors the status of and ensures adherence to internal deadlines for all proposal data calls, writing assignments, past performances / questionnaires, and resume requests;
  • Maintains proposal databases containing records of proposals, writing assignments, resumes, past performances, proof points, and graphics in a SharePoint-based repository;
  • Assists with building upon and strengthening the proposal development process as part of process improvement efforts.

Contracts Administration (20%)

  • Coordinates, maintains, and archives contracts to ensure compliance with all policies, requirements and regulations;
  • Supports the execution of Non-Disclosure Agreements (NDAs), Teaming Agreements (TAs), Subcontract Agreements, Purchase Orders (POs), and Authorizations to Proceed (ATPs) from teaming partners and/or subcontractors;
  • Serves as the Point of Contact (POC) for contract-related communications with Contracting Officers (COs), Contracting Officer's Representatives (CORs), and/or various teaming partners and/or subcontractors;
  • Coordinates response to contract awards, modifications, and close-outs actions;
  • Assists with contract management efforts to apply for and maintain Federal contract vehicles;
  • Maintains and manages internal contract databases.

Business Development (15%)

  • Helps identify, qualify, and support capture of new business opportunities;
  • Tracks, monitors, and conducts searches on business development and Federal procurement opportunities;
  • Develops, updates, and maintains business development and marketing documents for the distribution to potential clients and teaming partners;
  • Communicates with external points of contact on contract and business development efforts
  • Attends meetings with teaming partners for business development opportunities;
  • Conducts research on business development opportunities via Federal websites;
  • Maintains business development SharePoint sites and internal electronic project management databases to track all opportunities and maintain version control of templates and documents;
  • Assists on building upon and strengthening the business development program with continual process improvement and redesign efforts.

Administration (25%)

  • Assists Team maintain all Operations Team-related SharePoint-based repositories / documents as directed by Management;
  • Serves as alternate point of contact for Contract Administration / Security Operations team members for out of office (OOO) coverage.
  • Supports ad hoc efforts (audit preparation, operations team support requests, etc.)​


  • Must possess a high degree of confidentiality
  • Experience in technical, professional, and business writing required
  • Must have excellent written and oral communications skills and superior attention to detail
  • Must have strong interpersonal skills, work independently and in team
  • Ability to proofread, edit, revise, and finalize documents of varying lengths and styles required
  • Ability to support multiple projects simultaneously in a deadline-driven environment
  • Experience with Federal contracting (FAR/ DFAR knowledge), business development, proposal / grant writing is a plus
  • BA/BS in Business, Management, English, or related discipline
  • Ability to work and coordinate with a remote Management / Director team
  • Proficiency in the Microsoft Office Suite
  • Experience using MS SharePoint, MS Visio, and MS Project preferred​
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