Secure Collaboration for an Open World
JPI establishes standard, repeatable, project management processes across several USCG directorates and critical modernization programs by leveraging proven tools like Electronic Program Management Office (ePMO), Primavera P6, and the Project Management Body of Knowledge (PMBOK).
JPI’s Standard Template System (STS) enables the General Services Administration to manage the documents required to produce statements of work and contracts for their Public Buildings Service. By blending the power of Oracle Express and XML with the familiar usability of Microsoft Word, GSA project managers can create statements of work (SOWs) quickly and with the assurance that they are using the most current language to meet legal, engineering, and regulatory requirements.
JPI developed the Project Information Portal (PIP) for the General Services Administration’s (GSA) Public Building Service over ten years ago. Through it’s evolution, user access requests had become more cumbersome as the data contained in the PIP expanded to include many sensitive but unclassified documents. To address more strict access, a paper process was put in place to vet users. To expedite and monitor the process, JPI developed a paperless Automated User Request System (AURS). AURS allows users to directly link from the PIP to an electronic form which a user can sign with a secure, electronic ID for submission.
GSA hires leading architects and engineers to construct energy-efficient, innovative facilities at good economies to the American taxpayer.
Using PIP, GSA managers are able to track their projects starting with the formative stages, through the active state, until completion.
The PIP enables managers to chart planned value, earned value, approved baselines, and contingencies
Comprehensive and efficient management is key for managing complex projects in today's rapidly changing environment.
PIP enables GSA project managers to create and product a Comprehensive Project Plan (CPP) which consolidates and tracks all relevant project data.
The Prospectus is a formal document sent to the Office of Management and Budget (OMB) and Congress to receive funding authorization for GSA building projects. It includes project scope information, budget, and schedule, in addition to a housing plan. If approved, this results in authorization letters from both the House and Senate that approve the project.
“The Public Buildings Service (PBS) Project Information Portal (PIP) has been the enterprise system for communicating the PBS capital construction (totaling over $10 billion and nearly 200 projects), to GSA executives, project managers, and customers since 2001. In addition to an information portal, it is also an integration platform, accessing information from numerous internal sources, and integrating with other data and applications.
XML data exchange is currently underway between the PIP and the US Army Corps of Engineers (USACE) Civil Engineering Research Laboratory and its application DrChecks. Other efforts for XML interchange are planned, in development, or actively underway. Most importantly to this XML effort, however, is that the information architecture and schema developed in the PIP user interface and navigation, represents what could be considered the default XML for an owner's view of capital construction. This includes major focus areas of: Basics, Scope, Schedule, Financial, Condition, Team Partners, Gallery, Documents and Customers.
The navigation also provides rollups of information for program-wide and geo-graphic wide views (in this case GSA regions, but in other cases could be departmental, topical, or other geographic). Consensus building about the major focus areas, portions of this schema, nomenclature, and taxonomy will dramatically improve the opportunity for applications, individuals, organizations, agencies, and even outside team members to communicate and exchange need, relevant and accurate information.
The recently released NIST study on the cost of lack of interoperability in the US Construction industry (estimated at over $13 billion annually) provides further stimulus for this standards development and consensus building effort.”
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