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JPI is developing a suite of project management tools for the General Services Administration (GSA) Public Buildings Service (PBS) Global Project Management (gPM) Office. The suite guides the Project Manager through development of project charters, project management plans (PMP), and risk management guidance. Built on the Salesforce.com platform, these powerful online tools ensure each project adheres to gPM practices from the formative stages onward.
JPI developed the Recovery Act High Performance Green Building (HPGB) Database Online (RAHD Online), a web-based tool for collecting and reviewing HPGB project information in a secure and consolidated manner. By serving as a centralized data-collection tool for a project's sustainability information, RAHD Online allows our U.S. General Services Administration (GSA) client to deliver projects on schedule, on budget, and on green.
JPI produces a high definition touch screen application for tracking DHS assets.
JPI establishes standard, repeatable, project management processes across several USCG directorates and critical modernization programs by leveraging proven tools like Electronic Program Management Office (ePMO), Primavera P6, and the Project Management Body of Knowledge (PMBOK).
JPI’s Standard Template System (STS) enables the General Services Administration to manage the documents required to produce statements of work and contracts for their Public Buildings Service. By blending the power of Oracle Express and XML with the familiar usability of Microsoft Word, GSA project managers can create statements of work (SOWs) quickly and with the assurance that they are using the most current language to meet legal, engineering, and regulatory requirements.
JPI developed the Project Information Portal (PIP) for the General Services Administration’s (GSA) Public Building Service over ten years ago. Through its evolution, user access requests had become more cumbersome as the data contained in the PIP expanded to include many sensitive but unclassified documents. To address more strict access, a paper process was put in place to vet users. To expedite and monitor the process, JPI developed a paperless Automated User Request System (AURS). AURS allows users to directly link from the PIP to an electronic form which a user can sign with a secure, electronic ID for submission.
GSA hires leading architects and engineers to construct energy-efficient, innovative facilities at good economies to the American taxpayer.
Using PIP, GSA managers are able to track their projects starting with the formative stages, through the active state, until completion.
The PIP enables managers to chart planned value, earned value, approved baselines, and contingencies
Comprehensive and efficient management is key for managing complex projects in today's rapidly changing environment.
PIP enables GSA project managers to create and product a Comprehensive Project Plan (CPP) which consolidates and tracks all relevant project data.
The Prospectus is a formal document sent to the Office of Management and Budget (OMB) and Congress to receive funding authorization for GSA building projects. It includes project scope information, budget, and schedule, in addition to a housing plan. If approved, this results in authorization letters from both the House and Senate that approve the project.
Begun as a web enabled project fact sheet, the Project Information Portal (PIP) has evolved into an enterprise-wide system for tracking an active capital construction program valued at over $10 billion.
The unique qualities of PIP are its graphically pleasing, highly intuitive user interface and easy to understand and navigate information architecture. From a program level overview to a detailed list of projects for each PBS region, the information is easy to find and easy to update. The display of a project, from its design renderings, construction photos, or completed project views, makes the portal a destination for anyone within GSA who wants to know the progress, images, and detailed data about a project.
Extensive report development has provided PBS executives with views across their regions and by customers that previously had been very difficult and time consuming to obtain. The PIP has helped PBS achieve its goal of keeping a “finger on the pulse” of a multi-billion capital construction program. PIP has achieved this by providing executive roll-ups of information, including a real-time dashboard of issues and actions for all projects in the portal.
Updating projects by the project managers takes less than 30 minutes per month. Cultural and organization resistance to change is gradually being overcome by continuing to establish communication, trust and confidence between the project manager, the executive and the customer. Communication builds trust, and trust builds confidence that the system will provide reliable and up to date information. GSA can expect to save almost $2.4 million annually, or about $12 million over a 5-year horizon when the PIP will be fully functional through reduced reporting requirements by project managers.